How Matrix High School, Sikar, Reduced Admin Time by 60% with Schoollog

Time is considered to be one of the most precious resources of schools in the contemporary education arena. However, it continues to waste many hours on paperwork, attendance sheets, fee records, and parent communication. In the case of Matrix School, which is a progressive educational institution, this issue had turned into one of the key barriers to growth and effectiveness.

 

This is when the school decided to adopt Schoollog, which is a comprehensive School ERP solution that caters to the needs of automating and centralizing the entire school activities. The result of implementation was revolutionary- Matrix School reclaimed 60% of its administration's time and allowed its teachers and staff more time to focus on teaching rather than hours of paperwork. 

The Challenge: Managing Administrative Workload

Before integrating Schoollog, the administration of Matrix School experienced a few common barriers to productivity, which caused unnecessary stress:

• Manual Attendance Tracking:

Teachers used approximately 15-20 minutes a day each morning to mark attendance manually, resulting in lost instructional time.

• Data Inconsistency:

The records about students were also scattered in spreadsheets and files, thus complicating the process of updating and accessing student records.

• Slow Parental Communication:

Days later, parents received important information about their children, including their examination schedules, notices, and attendance histories.

• Inefficient Fee Management:

Fee collection, reminders, and report generation were performed manually with a possibility of human errors.

• Poor Insights:

When data was not centralized, the school management did not have a clear picture of real-time data to make decisions.

 

The administrative burden on the school was steadily rising with the increase in the number of students. The employees were excessively loaded with paperwork and had little time to think of strategy, innovativeness, and quality interactions with students and parents.

 

The management of Matrix School understood that operational excellence could no longer be optional but required digital transformation to be achieved.

The Solution: Digital Transformation With Schoollog

After considering multiple solutions, Matrix School selected Schoollog ERP, an intelligent, cloud-based platform built exclusively for schools. The decision was made based on the fact that Schoollog is user-friendly, has automation, and is a single window solution. 

The whole process was seamless and well thought out; teachers and admin staff were trained to ensure everyone was comfortable with the new system. 

 

Here’s how Schoollog changed everyday management for Matrix School:

1. Attendance and Data Management Automation:

Biometric attendance are now seamlessly integrated with Schoollog, eliminating the need for teachers to take attendance in class, thus saving a lot of valuable class time. The information was automatically uploaded to the system, providing administrators and parents with real-time data on the Schoollog app. 

2. Online Fee Management System:

The ERP automated fee reminders, facilitated safe online payments, and produced instant receipts. The accounts department was able to easily monitor payments due, run reports, and minimize the risk of manual data entry errors.

3. Parent-Teacher Communication app:

Parents received real-time alerts on attendance, homework, exam schedules, and announcements through the Schoollog mobile app. The consequence of this transparency was greater trust and engagement between the school and families.

4. Unified Academic Records:

Teachers could easily input grades, monitor progress, and generate digital report cards. Because all of the students’ academic information was now available in one system, tracking student progress was faster and more accurate. 

5. Real-Time School Dashboard:

Schoollog’s intelligent dashboard provided the entire school data management with real-time information on attendance patterns, fee collections, and academic reports- resulting in quick decisions that were data-driven.

The Results: 60% Less Time Spent on Administration

Within three months of its adoption, Matrix High School Sikar reported concrete progress in many areas:

• 60% less time spent on administrative work: Work that used to take hours, such as attendance summaries or fee reports, could now be done in minutes.

• Greater accuracy of data: Automation removed duplicate records and manual errors.

• Increase in satisfaction levels among parents: App-based communication kept the parents up to date and assured them about their child’s academic progress.

• Better use of teaching time: Teachers spent less time on paperwork and more time planning lessons and interacting with students.

• Simpler, faster decisions: The management team could bring a proactive stance with real-time reports and analytics. 

 

Mr. Shubhkaran from Matrix High School, Sikar, summarized the transformation perfectly:

Schoollog is one of the most useful ERP software in which institutes can fulfill their need as they require. We have been using Schoollog for the last year. Schoollog has so many features that make it different from other software.”

What Made Schoollog the Perfect Fit for Matrix School

The success of Schoollog at Matrix School was because of its simplicity, flexibility, and result-oriented design.

Instead of a complicated school ERP solution, Schoollog provided:

• Simple to use:

A clean interface with minimal need for training or support.

• Smart Automation:

You can now focus on teaching while complex processes like attendance, communication & reporting become effortless.

• Customisable:

Some modules were designed to meet the unique requirements of Matrix School.

• Cloud-based school ERP:

All your data is protected and available for access anytime, anywhere.

• Dependable Support:

Real-time school dashboard and continued assistance.

 

The result was that Schoollog was able to provide realistic and sustainable answers to the day-to-day challenges of administrators and teachers. 

Digital Transformation: The Future of Modern Education

The experience of Matrix School is a reflection of a wider change in educational norms- where technology is no longer optional but fundamental. Schools that are going digital with platforms such as Schoollog are not just simplifying administration; they are creating an atmosphere of openness, responsibility, and innovation. With routine work taken care of, schools have more precious time to concentrate on what really matters- teaching, students' growth, and outcomes of learning.

Conclusion

The story of Matrix School’s transformation with Schoollog is a testimony to how the right technology can redefine the school management system. With all the paperwork automated, communication enhanced, and real-time visibility into school affairs, the school has reported a 60% cut in administrative time and a more connected and productive environment.

 

Contact us now for a free demo and discover how you can make managing your school easier with Schoollog.